FAQs for UT Austin Academic Advisors | University Extension | The University of Texas at Austin

FAQs for UT Austin Academic Advisors

How will UT Austin students benefit from UEX courses?

University Extension (UEX) courses offer multiple benefits to UT Austin students, including:

  • FLEXIBILITY – Students with busy schedules will appreciate the convenience and flexibility of UEX self-paced online courses and on-campus evening classes.
  • QUALITY – The UEX curriculum is developed from UT Austin’s course inventory, and instructors are either UT faculty members or professionals who have been approved by the university’s academic departments.
  • REQUIREMENTS – Most UEX courses count toward UT Austin degree requirements, including many basic core courses and other popular courses. Applicability of UEX courses depends on the policies of the student’s home college or school. Learn more.
  • GPA - Grades earned in UEX courses count toward a student’s cumulative UT GPA. Learn more.
  • ACCELERATION - UT students often take UEX courses in order to graduate sooner or ensure graduation within four years.
  • PROGRESS – For UT students who drop a course taken on campus during the fall or spring semester, or for those who are temporarily unable to attend classes at UT Austin, UEX courses may help them stay on track to graduate.
  • GLOBAL ACCESS – Many UEX courses are offered online, allowing participation by UT Austin students from anywhere in the world. This can be a tremendous benefit for those who want to make progress toward their degree while away at an internship, traveling or working a summer job.
  • RETURN – For UT Austin students who need to be away from campus for an extended time, UEX courses provide an excellent option for staying engaged in UT classes.
  • DISMISSAL - Students on dismissal may take UEX self-paced courses and (with approval) semester-based evening classroom and online courses. Enrollment in these classes can help students make progress on their degree plan and potentially improve their GPA. Many UT Austin colleges and schools will recommend UEX courses to students on dismissal to support their appeal to return early, provided they meet certain grade requirements on their UEX coursework.

What are the different types of UEX courses?

UEX offers self-paced and semester-based courses.

Self-paced courses are asyncronous online courses. Students may register and start the coursework at any time and progress through the coursework at their own pace with feedback and grading from the instructor. Learn more.

UEX's semester-based courses include a combination of evening classroom courses, which meet on the UT Austin main campus one or two evenings a week throughout the semester, and online courses, some of which require students to log in at the same time each week to join a live broadcast of the lecture, and some of which allow students to watch lectures and submit assignments on your own time each week.

Learn more about the differences between self-paced and semester-based online courses.

Most of UEX's online courses include proctored exams that must be taken in-person and that the student is responsible for arranging at an approved testing center. UEX maintains a list of preapproved sites in Texas and nationwide, but students may also petition to have a new site approved, including at international locations.

What kinds of approvals might UT students need before enrolling in a UEX courses?

There are several kinds of approvals that a student may need before enrolling in a UEX course:

  • If a student is unsure about the prerequisites for a course, she/he should contact UEX Advisor Mike Raney to request approval. The student’s name and desired course should be included in the subject field. The student’s EID, course type (semester or self-paced online), and any relevant course history should be included in the email message, along with information regarding any assessments or placement tests taken (CBE, ALEKS, AP, etc.). All math and science courses require Dr. Raney’s approval to enroll.
  • A student on dismissal who wishes to enroll in a semester-based course will need approval from his/her college advising office and from Dr. Raney.
  • Self-paced courses are available directly to students on probation or dismissal without any additional approvals.
  • During the summer, if a course is offered through UEX and UT, then UT students will need advisor approval in order to register with UEX. Advisors will need to email uex@austin.utexas.edu to provide this approval.
  • Students in the following colleges will need approval from their college under concurrent enrollment procedures in order to enroll in a UEX course:

Please note: students who needed their college’s approval in order to enroll in a course will also need approval before dropping the course.

How do I know if a course fulfills a Flag?

One of the search options on UEX's course lists is "Skills & Experience Flags," so you can view just the courses that carry flags, and UEX courses that have been approved to carry a Flag will have a small, yellow icon included with the course name in the online course lists. Details about the Flag will be noted in the course description, and the Flag credit will automatically appear on the student’s record upon completion of the course. Many UEX courses do not yet carry Flag credit.

For courses that do not carry a Flag but that appear to meet the requirements, students may submit a petition to Undergraduate Studies to have the course considered for Flag credit. Unless the Flag is noted in the course description, students should not assume a course meets a Flag requirement without first submitting a petition and/or speaking with a Flags Advisor.

Special Information Regarding Self-Paced CC 303 and HIS 315L: These sections have been approved by Undergraduate Studies to carry GC and CD Flags (respectively), but the flag credit will not become automated until Spring 2019. Until then, students must submit a petition in order to have that credit manually applied to their record.

How do UEX self-paced online courses work?

Self-paced online courses are completed independently, with content organized into thematically linked learning modules. As each module is completed and graded, the next module becomes available. Students cannot progress without feedback from the instructor. When work is submitted, instructors are granted three business days to provide feedback, and students need to account for this time when creating their progress plans.

Exams are conducted in person at approved proctoring sites, and students must pass a proctored final exam in order to pass the class. A sample self-paced course can be viewed here.

Self-paced courses are recommended for students who are independent and self-motivated. With few exceptions, students should allow at least three months to complete a self-paced course. If they work diligently, they might progress more quickly, but we recommend allowing time for reflection on instructor feedback and for scheduling and taking proctored exams. Most students need four to five months to complete a course.

From the date of enrollment, students have five months to complete all course work, including midterm exams. If they request their final exam and have completed their course work before the course expires, they will have an additional 30 days to take the final. They may, however, purchase additional time as long as they do so before the course expires.

Does UEX issue refunds?

Refunds may be issued in some circumstances, but conditions and deadlines may differ from those applied by the UT Registrar. Please refer to UEX’s refund policies and calendar for more information.

How do UEX courses affect GPA, residency or other degree requirements?

UEX course grades are calculated into a student’s cumulative UT GPA. They do not count in the semester GPA, and they do not count toward the student’s in-residence hour calculation for most scholarships. College policies will vary for accepting UEX courses toward degree requirements.

On a UT Austin transcript, all UEX courses will appear under the header, “TEXAS Extended Campus.” Self-paced courses will appear as “Correspondence” credit, and semester-based courses are listed as “Extension” credit. If a course was taken for a grade and is part of the Core Curriculum, the transcript will also indicate “Core Curriculum Coursework Undertaken at The University of Texas at Austin.”

Dropped UEX courses do not appear on a UT transcript and do not count toward the student’s Q-drop limit. Dropped semester courses are, however, reported to the Registrar’s Office and to the Office of Financial Aid for enrollment verification requirements and reports. UEX’s drop deadlines for semester-based courses are similar to those on the UT calendar.

Does financial aid apply to UEX courses?

UEX semester-based courses count toward a student’s full course load certification provided the student is enrolled for six hours or more through the UT Registrar. Students typically pay for their UEX course(s) upfront. It is recommended that students confirm with the Office of Financial Aid how UEX course enrollment will affect their financial aid package before registering. Students may not use their financial aid award toward any UEX self-paced courses.

Learn more about course costs and fees.

Who are the instructors, and how do students communicate with them?

UEX courses are taught by UT Austin professors or instructors approved by UT Austin academic departments and colleges. Instructors of classroom and semester-based online courses interact with students regularly and encourage significant student-to-student interaction. Classroom courses may have low faculty-to-student ratios, which allow students significant time to interact with faculty.

In self-paced online courses, students work more independently, but receive feedback from instructors as they progress through the course, and students may ask questions or request additional feedback via a message board at any time.

How long does it take for UEX grades to be posted?

For self-paced courses, it can take up to two weeks after the final exam has been taken for a course grade to appear on the student’s transcript.

UEX semester-based courses are posted at the same time as residential semester courses. We strongly encourage students who are taking a course in their graduating semester to be aware of degree audit deadlines.

How can I tell if a student is enrolled in a UEX course?

Advisors should look in the Advisor’s Toolkit under "Course Info/University Extension Courses" for current and past UEX enrollment(s). The display for self-paced courses will show a high-level summary, including when the student enrolled, how many assignments have been completed, the numerical grade average and the course expiration or due date.

If a UEX course disappears from the Advisor’s Toolkit, then the student may have finished or dropped the course, or a deadline may have passed. In these cases, contact Dr. Mike Raney to check the student’s status.

Additional questions related to University Extension advising should be directed to:

Dr. Mike Raney, Academic Advisor
(512) 232-1036